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Excel Shortcut Keys PDF
Excel Shortcut Keys PDF
No. Of Pages: 20
PDF Size: 700 KB
Language: English
Category: General
Source: Yoda Learning

220+ MS Excel Shortcut Keys for Windows & MAC

MS Excel 2007, MS Excel 2010, MS Excel 2016, and MS Excel 2019 all have a plethora of additional function keys. However, the basic Excel shortcut keys that we use on a regular basis to save time in our daily routines are included. Shortcuts include the following: Arrow keys Shift spacebar Push CTRL and alt-shift.

Many Excel users are unaware of how to utilise keyboard shortcuts. They’re accustomed to using a mouse to accomplish every function in Excel, so they don’t see the value of using the important alternative of a mouse. Do you understand Excel Shortcuts? If you’re accustomed to using a mouse, you’ll be forgetful of these Excel shortcuts at first, but after you’ve mastered them, you’ll be flying about doing every action in Excel with its own dedicated shortcut. Do you want to be more efficient and productive while using Excel? Do you understand Excel Shortcuts? Change your life by going through these Excel shortcuts.

Top searched Shortcuts in Excel you really should know.

Once you start using these shortcuts, you’ll realise how useful they are. Do you understand how to use Excel shortcuts on a Mac? Excel shortcuts are one of the most perplexing features of using Excel on a Mac. In Excel 2016, many of the shortcuts that you use with the Ctrl key on a Windows keyboard are also compatible with the Ctrl key on a Mac. However, this is not true for everyone.

Most used Excel Shortcuts PDF for Windows and Mac

The list of Excel shortcuts is as follows: Shortcuts make it easier to work and speed up the process. To assist with shortcuts, we have gathered them in one spot for you to follow and organised them by category to make them easier to remember and discover.

List of Excel Shortcuts Keys PDF for Windows & Mac

Excel Shortcuts Keys for WindowsExcel Shortcuts Keys for MacExcel Shortcut Function
Ctrl+A⌘+ASelect all contents of a worksheet.
Ctrl+B⌘+BBold all cells in the highlighted section.
Ctrl+D⌘+DFill the Content of the selected cell on top to bottom. CTRL + D (i.e. Ctrl+ Down)
Ctrl+F⌘+F“Search the current sheet.
Ctrl+G⌘+GGo to a certain area.
Ctrl+H⌘+HFind and replace.
Ctrl+I⌘+IPuts italics on all cells in the highlighted section.
Ctrl+K⌘+KInserts a hyperlink.
Ctrl+P⌘+PPrint the current sheet.
Ctrl+R⌘+RFill Right.
Ctrl+S⌘+SSaves the open worksheet.
Ctrl+U⌘+UUnderlines all cells in the highlighted section.
Ctrl+V⌘+VPastes everything copied onto the clipboard.
Ctrl+W⌘+WCloses the current workbook.
Ctrl+X⌘+XCuts all cells within the highlighted section.
Ctrl+Y⌘+YRepeats the last entry.
Ctrl+Z⌘+ZUndo the last action.
Ctrl+1⌘+1Changes the format of the selected cells.
Ctrl+2⌘+2Bolds all cells in the highlighted section.
Ctrl+3⌘+3Puts italics all cells in the highlighted section.
Ctrl+4⌘+4Underlines all cells in the highlighted section.
Ctrl+5⌘+5Puts a strikethrough all cells in the highlighted section.
Ctrl+6⌘+6Shows or hides objects.
Ctrl+7⌘+7Shows or hides the toolbar.
Ctrl+8⌘+8Toggles the outline symbols.
Ctrl+9⌘+9Hides rows.
Ctrl+0⌘+0Hides columns.
Ctrl+Shift+:⌘+⇧+:Enters the current time.
Ctrl+;⌘+;Enters the current date.
Ctrl+`⌘+`Changes between displaying cell values or formulas in the worksheet.
Ctrl+’⌘+’Copies a formula from the cell above.
Ctrl+Shift+”⌘+⇧+”Copies value from the cell above.
Ctrl+-⌘+-Deletes the selected column or row.
Ctrl+Shift+=⌘+⇧+=Inserts a new column or row.
Ctrl+Shift+~⌘+⇧+~Switches between showing Excel formulas or their values in cells.
Ctrl+Shift+@⌘+⇧+@Applies time formatting.
Ctrl+Shift+!⌘+⇧+!Applies comma formatting.
Ctrl+Shift+$⌘+⇧+$Applies currency formatting.
Ctrl+Shift+#⌘+⇧+#Applies date formatting.
Ctrl+Shift+%⌘+⇧+%Applies percentage formatting.
Ctrl+Shift+^⌘+⇧+^Applies exponential formatting.
Ctrl+Shift+*⌘+⇧+*Selects the current region around the active cell.
Ctrl+Shift+&⌘+⇧+&Places border around selected cells.
Ctrl+Shift+_⌘+⇧+_Removes a border.
Ctrl++⌘++Insert.
Ctrl+-⌘+-Delete.
Ctrl+Shift+(⌘+⇧+(Unhide rows.
Ctrl+Shift+)⌘+⇧+)Unhide columns.
Ctrl+/⌘+⇧+)Selects the array containing the active cell.
Ctrl+\⌘+\Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[⌘+\Selects all cells referenced by formulas in the highlighted section.
Ctrl+]⌘+]Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{⌘+⇧+{Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+}⌘+⇧+}Selects cells that contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+|⌘+⇧+|Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+Enter⌘+ReturnFills the selected cells with the current entry.
Ctrl+Spacebar⌘+SpacebarSelects the entire column.
Ctrl+Shift+Spacebar⌘+⇧+SpacebarSelects the entire worksheet.
Ctrl+HomeFn+⌃+←Move to cell A1.
Ctrl+EndFn+⌃+→Move to the last cell on a worksheet.
Ctrl+Tab⌘+TabMove between Two or more open Excel files.
Ctrl+Shift+Tab⌘+⇧+TabActivates the previous workbook.
Ctrl+Shift+A⌘+⇧+AInserts argument names into a formula.
Ctrl+Shift+F⌘+⇧+FOpens the drop-down menu for fonts.
Ctrl+Shift+F⌘+⇧+FSelects all of the cells that contain comments.
Ctrl+Shift+P⌘+⇧+POpens the drop-down menu for the point size.
Shift+Insert⇧+InsertPastes what is stored on the clipboard.
Shift+pg upFn+⇧+↑In a single column, highlights all cells above that which are selected.
Shift+pg dnFn+⇧+↓In a single column, highlights all cells above that which are selected.
Shift+HomeFn+⇧+←Highlights all text to the left of the cursor.
Shift+EndFn+⇧+→Highlights all text to the right of the cursor.
Shift+↑⇧+↑Extends the highlighted area up to one cell.
Shift+↓⇧+↓Extends the highlighted area down one cell.
Shift+←⇧+←Extends the highlighted area left one character.
Shift+→⇧+→Extends the highlighted area right one character.
Alt+Tab⌥+TabCycles through applications.
Alt+Spacebar⌥+SpacebarOpens the system menu.
Alt+Backpspace⌥+BackpspaceUndo.
Alt+Enter⌥+ReturnWhile typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
Alt+=⌥+=It creates a formula to sum all of the above cells.
Alt+’⌥+’Allows formatting on a dialog box.
F1Fn+F1Opens the Help menu.
F2Fn+F2Edits the selected cell.
F3Fn+F3After a name has been created, F3 will paste names.
F4Fn+F4Repeats the last action. For example, if you changed the color of the text in another cell, pressing F4 will change the text in a cell to the same color.
F5Fn+F5Goes to a specific cell. For example, C6.
F6Fn+F6Move to the next pane.
F7Fn+F7Spell check selected text or document.
F8Fn+F8Enters Extend Mode.
F9Fn+F9Recalculates every workbook.
F10Fn+F10Activates the menu bar.
F11Fn+F11Creates a chart from selected data.
F12Fn+F12Save as.
Shift+F1Fn+⇧+F1Opens the “What’s This?” window.
Shift+F2Fn+⇧+F2It allows the user to edit a cell comment.
Shift+F3Fn+⇧+F3Opens the Excel formula window.
Shift+F5Fn+⇧+F5Brings up a search box.
Shift+F6Fn+⇧+F6Move to the previous page.
Shift+F8Fn+⇧+F8Add to selection.
Shift+F9Fn+⇧+F9Performs calculate function on the active sheet.
Ctrl+F3Fn+^+F3Open Excel Name Manager.
Ctrl+F4Fn+^+F4Closes current Window.
Ctrl+F5Fn+^+F5Restores window size.
Ctrl+F6Fn+^+F6Next workbook.
Ctrl+Shift+F6⌘+⇧+Fn+F6Previous workbook.
Ctrl+F7⌘+Fn+F7Moves the window.
Ctrl+F8⌘+Fn+F8Resizes the window.
Ctrl+F9⌘+Fn+F9Minimize the current window.
Ctrl+F10⌘+Fn+F10Maximize the currently selected window.
Ctrl+F11⌘+Fn+F11Inserts a macro sheet.
Ctrl+F12⌘+Fn+F12Opens a file.
Ctrl+Shift+F3⌘+⇧+Fn+F3Creates names by using those of either row or column labels.
Ctrl+Shift+F6⌘+⇧+Fn+F6Moves to the previous worksheet window.
Ctrl+Shift+F12⌘+⇧+Fn+F12Prints the current worksheet.
Alt+F1Fn+⌥+F1Inserts a chart.
Alt+F2Fn+⌥+F2Save as.
Alt+F4Fn+⌥+F4Exits Excel.
Alt+F8Fn+⌥+F8Opens the macro dialog box.
Alt+F11Fn+⌥+F11Opens the Visual Basic editor.
Alt+Shift+F1Fn+⌥+⇧+F1Creates a new worksheet.
Alt+Shift+F2Fn+⌥+⇧+F2Saves the current worksheet.

Excel Workbook Shortcuts

Workbook-related shortcuts are those that deal with the workbooks of Excel files. Toggling between spreadsheets, printing previews, minimising, maximising, and so on are all part of it. The following is a complete list of workbook-related shortcuts:

  • Shift + F11 – Inserts a new worksheet
  • Ctrl + PgDn – Next Worksheet
  • Ctrl + PgUp – Previous Worksheet
  • Ctrl + Tab – Go to next Workbook
  • F6 – It lets you move to next Pane
  • Shift F6 – It makes you move to the previous pane
  • Ctrl + Shift + Tab – Previous Workbook
  • Ctrl + F9 – Minimize
  • Ctrl + F10 – Maximize
  • Shift + Click – Select Adjacent Worksheets
  • Ctrl + Click – Select non-adjacent Worksheets
  • Ctrl + Shift + F1 – Full Screen Toggle
  • Tab – Move to next control
  • Shift + Tab – Move to the previous control
  • Ctrl + Tab – Move to next Tab
  • Ctrl + Shift + tab – Move to Previous Tab

File Shortcuts

File related shortcuts generally deal with the shortcuts related to workbooks of Excel. All the workbook or file related shortcuts are as follows:

  • Ctrl + N – New Workbook
  • Ctrl + O – Open Workbook
  • Ctrl + S – Save Workbook
  • F12 – Save As
  • Ctrl + P – Print File
  • Ctrl + F2 – Open Print Preview
  • Ctrl + F4 – Close Workbook
  • Alt + F4 – Close Excel
  • Ctrl + F1 – Expand or close Ribbon
  • Alt – Activate Access Keys
  • Tab – Move to next control on Ribbon
  • F1 – Help

Generalized Shortcuts

Let’s take a look at some generalized MS Excel Shortcuts for manipulating Excel Workbooks. All the Generalized MS Excel Shortcut Keys are as follows:

  • Ctrl + W: Close a Workbook
  • F4 – Repeat Last Command Actions
  • Alt + F + T – Open Options
  • F1 – Open Help
  • Ctrl + Z – Undo
  • Ctrl + Y – Redo
  • Ctrl + C – Copy
  • Ctrl + X – Cut
  • Ctrl + V – Paste
  • Ctrl + Alt + V – Display Paste Special Dialogue Box
  • Ctrl + F – Find Box
  • Ctrl + H – Find and Replace
  • Shift + F4 – Find next match
  • Ctrl + Shift + F4 – Find Previous Match
  • Alt + F1 – Create an Embedded Chart
  • F11 – Create Chart in new Worksheet

Navigation Excel Shortcuts

Navigation-related shortcuts are the shortcuts that help in moving through the sheet or workbook easily. All the navigation-related shortcuts are as follows:

  • → – Cell Right
  • ← – Cell left
  • ↑ – Cell Up
  • ↓ – Cell down
  • Alt + PgDn – Move one screen down
  • Alt + PgUp – Move one screen left
  • PgUp – Screen Up
  • PgDn – Screen Down
  • Ctrl + → – Right Edge of Data
  • Ctrl + ← – Left Edge of Data
  • Ctrl + ↑ – Top Edge of Data
  • Ctrl + ↓ – Bottom Edge of Data
  • Home – Beginning of Row

You might be a regular Excel User. Are you?

Whether it is about opening a New Worksheet, saving one or running a Report of Presentation in a Meeting you need a good amount of time.

It is not like that you can’t do the maneuvers on your own but learning Excel Keyboard Shortcuts would help you:

  • To ease your task
  • Cut down the extra efforts that you put in Excel and more importantly
  • It will lend you time that you can prioritize for a better and more important task

Let’s consider these two Examples for Shortcuts in Excel:

Excel Shortcuts insert a row:

  1. Press Alt-4, it will insert the initial row.
  2. Press F4/Ctrl-Y and Repeat.
  3. Hold down the Shift Key, drag, and select Multiple Rows.
  4. Press Alt-4, insert as many rows you want

Excel shortcut for SUM:

  1. Keep the Cursor below or to the left of the columns that you wish to SUM
  2. Hold the Alt Key. Press equals ‘=’ sign. Do not leave Alt Key while doing so.
  3. Press Enter

Turn Filters On or Off shortcuts

  1. Ctrl+Shift+L is the keyboard shortcut to turn the filters on/off.

Next worksheet / Previous worksheet shortcuts

  1.  Control + PgDn to move to the next worksheet to the right
  2. Control + PgUp to move to the worksheet to the left

Move to the edge of excel sheets shortcuts

  1. Move Extreme right = Control + Right arrow
  2. Move Extreme left = Control + Left arrow
  3. Move Extreme up = Control + Up arrow
  4. Move Extreme down = Control + Down arrow

How did you find these Excel Shortcuts?

Don’t you think if you had a similar shortcut to perform every task in Excel, how convenient it would be for you?

I know you’ll be head over heels for Excel if you learn all these essential Shortcuts for Excel.

The above steps provide a clear picture of how you can Use Excel Shortcuts.

These might not look easy at first but once you use them, you’ll find these Excel Shortcuts are simply Wow.

What else about Excel Shortcuts keys?

Creating Reports in Excel is time-consuming but we do have Shortcuts in Excel using which we will save time in navigation, formatting, selecting, and entering Formulas for our Data. You can also learn such more tricks in Excel Dashboard Course

How do you think about the idea of Excel Shortcuts here?

What if the Excel Shortcuts can ease out these tasks?

Definitely, it can.

I don’t think there is any Excel User, who vigorously uses Excel will dislike the idea of Using Excel Shortcut keys.

This will not only save your time but also save you from the extra efforts and pain that you put in using Excel while you deal with heaps of Data.

FAQs of Excel Shortcuts

1. How to put the time in Excel Shortcut?

To insert Time in Excel, follow the steps:

  • Select the Tab in which you wish to insert the time
  • Press Ctrl + Shift + ; (semicolon)
  • The current time will be inserted

2. How to put the date in the excel shortcut?

To insert Date in Excel, follow the steps:

  • Select the Tab in which you wish to insert the date
  • Press Ctrl + ; (semicolon)
  • The current date will be inserted

3. How to put a date in the excel shortcut?

The following are the frequently used shortcuts in macOS:

  • Paste – + V or Ctrl + V
  • Copy – + C or Ctrl + C
  • Clear – Delete
  • Save – + S or Ctrl +S
  • Undo – + Z or Ctrl + Z
  • Redo- + Y or Ctrl + Y or  + Shift + Z
  • Cut – + X or Ctrl + X
  • Bold – + B or Ctrl + B
  • Print – + P or Ctrl + P
  • Open Visual Basic – Option F11
  • Fill Down – + D or Ctrl + D
  • Fill Right – + R or Ctrl + R
  • Insert Cells – Ctrl + Shift + =
  • Delete Cells – + – (hypen) or Ctrl + Hyphen
  • Calculate all the open workbooks – + = or F9
  • Close window – +W or Ctrl + W
  • Quit Excel – +Q
  • Display the Go To dialog – Ctrl + G or F5
  • Display the Format Cells dialog – +1 or Ctrl + 1
  • Display the Replace dialog – Ctrl + H or + Shift + H
  • Paste Special – +Ctrl + V or Ctrl + Option + V or  + Option + V
  • Underline – +U
  • Italic – +I or Ctrl + I or Ctrl + I
  • New blank workbook – + N
  • New workbook from template – + Shift + P
  • Display the Save As dialog – + Shift + S
  • Display the Help window – F1 or +Forward slash (/)
  • Select All – +A or  + Shift + Spacebar

Add or remove a filter –  + Shift + F

4. What is shortcut key for search in Excel?

Ctrl + F is used to search in Excel

5. How do I create a Shortcut key in excel?

To assign your own shortcuts in Excel, follow the steps:

  • Click on File > Options tab
  • Click on Customize Ribbon
  • Select Customize option at the bottom of the Customize ribbon dialog box
  • In the Save Changes box, select the document for which you want to customize
  • In categories box, select the category or the command
  • Select New Shortcut Key Box, assign the shortcut of your choice
  • Select assign and the changes will be made.

6. What is the shortcut for format cells in excel?

Ctrl + Shift + ~ is the shortcut for general format cells in Excel.

7. What is the shortcut for saving in excel?

Ctrl + S is the key to save in excel.

8. How to open a new sheet in excel?

Use Ctrl+ N keys to open new sheet in excel

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